CBPOA - May 6, 2020 - Directors' Meeting - Activities and Actions

CBPOA

Directors' Meeting May 6, 2020

Activities and Actions

Present: Andrew, Beryl, Jim, Liz. Bruce.

1.     A Director's Meeting was held in lieu of a General Meeting on May 6, 2020 via Zoom, due to the requirement for social distancing to combat the COVID-19 outbreak.

2.     The increased numbers of people coming into the beach area during the COVID -19 outbreak was discussed.  The general feeling was that, as long as visitors respected private property and the posted hours for public areas (basically from dawn to dusk), that people should be welcome to use the public parking and beach pathways to exercise and enjoy fresh air.  Concerns were raised regarding visitors parking on private land, or blocking driveways; speed of traffic along Sullivan, McBride and other side streets, and the need for all who use the area to respect social distancing guidelines.  A letter was sent to Councillor Linda Annis outlining the concerns of the CBPOA.

3.     Alternatives to door-to-door canvassing were discussed for July and August, 2020.  Bruce offered to research online payment options, and to draw up a form that members could fill out online and submit with their payment. Members are always welcome to mail their fee to Bruce or drop it into his mailbox.  Person-to-person contact will be missed; we will have to work in different ways to encourage membership.

4.     Beryl introduced a potential CBPOA history project. She is going through the CBPOA archives, organizing them with the goal to preserving them. Beryl to contact the City of Surrey Archives and also the Library to ask what they look for in such a project, Liz to research several other websites to see how they have done it, Liz to source a CBSC 100th Anniversary book.

The following is May 2020 The Blackie Spit Working Group’s Update Report to the membership. 

Regards

Ron 

Blackie Spit Working Group Report - 2020-05-08

Action Items with updates

2019.01 Beachfront Path Extension

The Beachfront path should be extended to the end of the parking lot in order to provide safe pedestrian access to the Spit as suggested in the Blackie Spit Master Plan 1999.

Status: ONGOING

·  2020-05-08 Update

§  Assessed by environment consultan and no show stoppers. Currently mapping vegetation so can submit notification to provincial authorities.notification takes 45 days once submitted so potentially could start in August unlikely to start before August.

2019.06  Support the Annual RCMP Summer Weekend

Support for the annual RCMP summer weekend initiative as part of overall beach and park security. 

Status: ONGOING

·  2020-05-08 Update

§  District 5 RCMP advised that the summer weekend initiative is going ahead as in past years.

2020.01 Pier Maintenance

Status: ONGOING: 

·  2020-05-08 Update

• The Consultant Report has been received and the Consultant is preparing the contract specifications in order to put out to tender. Work is expected to proceed in Fall 2020 

2020.02 Playground Upgrade (across from Camp A)

Status: ONGOING: 

·  2020-05-08 Update

§  Mark Lepik - City of Surrey Park Operations Coordinator advised that manufacturer of playground structure is working under COVID 19 restrictions resulting in a delay in structure delivery. Mark expects delivery of the structure in late June and anticipates installation this summer. 

2020.03 Closure of Christopherson Steps and 101 steps

Status: ONGOING: 

o 2020-05-08 Update

§   Mark Lepik - City of Surrey Park Operations Coordinator advised both Stairs are closed due to Covid 19. The Christopherson Stairs were damaged over the winter and even if the COVID 19 restrictions were to be lifted the Christopherson Stairs will remain closed for repairs. Repairs are scheduled to begin May 19 and last 3 weeks

CBPOA - April 7, 2020 - Directors' Meeting - Activities and Actions

CBPOA - April 7, 2020 - Directors' Meeting - Activities and Actions

Present: Andrew, Rona, Jim, Liz.

1. The April 7, 2020 Director's Meeting was held via Zoom, because of the requirement for social distancing to combat the COVID-19 outbreak.

2. A proposal was brought forth from Liz, Secretary, to send an email out to the Membership to communicate some pertinent news, and to include attachments from the March General Meeting.

3. Connie Fenton offered to coordinate help for any member in need of deliveries of groceries or pharmaceuticals.

4. Neighbours Against 24th Ave Rezoning: The CBPOA receives emails from this group but as the area in question is outside the area covered by the CBPOA, the decision was made to have our email removed from their mailing list.

5. Discussion regarding the need for volunteers to take on the positions of President and Membership at the next Annual General Meeting.  The suggestion was made that current Directors seek out possible candidates and approach them in person.

6. It was decided not to hold a General Meeting on the first Wednesday in May.  Instead, Directors will meet virtually again, via Zoom. Membership will be notified.

CBPOA - February 4, 2020 - Directors' Meeting - Activities and Actions

Directors' Meeting February 4, 2020

Activities and Actions

1)   Church Property - discussions continue between the City and the residents.

2)   Transportation - Working Committee on traffic to report at March General Meeting

3)   Community Plan - Referral to June 4, 2019 Directors Meeting requesting City to restart the Crescent Beach Community Plan.

4)   Blackie Spit Master Plan 1999 - walking path needed adjacent to paved areas for safety (ie pathway definition); safety on the water also an important consideration for facilities rental.

5)   Proposal from Derrick Kershaw to approach Surrey Emergency Services for cost sharing for the proposed Save Stations.

6)   Training session on Emergency Preparedness being held in Langley on Feb. 29, facilitated by the Justice Institute. Jane J to attend and report back on March 4.

7)   Call for volunteers for September 2020.  Positions to be filled: President, Vice President, Membership.

8)   Music Festival at Camp Alex August 1, 2020.

CBPOA - December 3, 2019 - Directors Meeting - Activities and Actions

Directors Meeting Minutes

                                                                                   

1)      New Secretary Position - Liz Bensted is now Secretary but will not be able to attend General Meetings in January and March.  It was agreed that someone would take minutes, send to Liz who would follow up with typing and posting.

2)      Changes to the cbpoa.ca Gmail system - discussed that the system, set up some years ago, with generic mail addresses (eg Secretary@cbpoa.ca) is now cumbersome.  Directors will use their personal emails.

3)      Christmas Mingle Wednesday Dec. 4 at Alex House Dining Hall 

4)      Church property information working group update - Beryl has recruited two  people to help with the working group.

5)      Traffic calming working group formation: referred to next meeting

6)      Blackie Spit Master Plan Review recommendations working group - through Ron Sorenson, member of the sub group, suggestion that as a working group they take on communicating with the City on this and reporting back to the General Meetings as appropriate.  Ron was suggesting they use the cbpoa.ca address to keep track of their correspondence, but with our going away from that system we should tell them they should use their own email addresses.  Directors agreed.

7)     Save Station: the Directors who were present thought it an excellent idea to invite Karen McPherson (CEO, St John Ambulance) to give a presentation at the January General Meeting.

8)      New business:

§  locks have been changed at Beecher Place, Andrew will need to get a new key.

§  letter to be written to Alex House reviewing the user agreement between CBPOA and Alex House (Liz to do)

§  liquor licensing for Christmas Mingle to be discussed at February Director's meeting.

9)      Agenda planning for the January 8 General Meeting

·        church property information working group update

·        traffic calming working group formation

·        Save Station - possible speaker Karen McPherson, St John Ambulance

CBPOA - August 6th, 2019, Directors' Meeting Activities and Actions

                                                

1)    It was decided to increase the amount of the financial support to the Blackie Spit Preservation Society to $1.00 per CBPOA member as at June 30^th, from the present $0.50, in order to cover their on-going expenses.

2)    Agenda planning for the September 6^th, 2019 General meeting. 

Hugh Norris, Park Facilities Operations Manager will attend the meeting to talk about concerns expressed by local residents concerning the sports box and to solicit feedback regarding a proposed schedule of use by the various sports.

Tindi Sekhon will be invited to attend to update members on the progress of the 2019 drainage and paving project. A suggestion of installing/using temporary speed controls will be raised.

3)    Agenda planning for the September 6^th, 2019, AGM.

The Directors are continuing to look for and encourage volunteers to come forward for the positions of Secretary and Treasurer; the positions which are up for election at this year’s meeting. Nominations from the floor will be asked for at the meeting.

The President will also raise the topic of reducing the number of meetings in the year from the present six plus the Christmas mingle.

4)    The recent medical emergency to one of our members and the hold up at the crossing owing to a train was discussed, (members having sent full details of the occurrence to the Fire Chief and to the City).

The day after the meeting, a response from the City provided an analysis of the situation, - where a recent change between the Ambulance service and the Fire Service had interrupted the usual chain of notification with the rail company. Actions have been taken by the various parties to rectify the chain of communication with respect to medical emergencies at Crescent Beach.

CBPOA - June 4th, 2019, Executive Committee Meeting - Activities and Actions

1)    The CBPOA 2019 donation of $1000 has been provided to the Royal Canadian Marine Search and Rescue Station 5, based in Crescent Beach. The organization is invited to make a presentation at the July 3^rd, General Meeting.

2)    A Director attended the May 16^th Surrey Coastal Flood Adaption Strategy, (CFAS), Advisory Group meeting. The key takeaways are:  Managed Retreat is totally gone – “taken off the table” and the Federal Government has established a “Disaster Mitigation and Adaption Fund”, (DMAF), and Surrey has applied for monies. An update will be presented at the July 3^rd, General Meeting.

3)    Call for volunteers. We require a new Secretary at the September AGM. Please contact the President, president@cbpoa.ca or talk to any Director.

4)    In conversation with the City Manager of Community Planning, there is no Council instruction to consider re-starting the Review of the Crescent Beach Community Plan, (1999) and, as Crescent Beach is in the flood plain, don’t want to densify.

5)    Planning for the July 3^rd, General Meeting.

CBPOA - April 2nd, 2019, Executive Committee Meeting - Activities and Actions

1)      Trevor Roberts has joined the Executive Committee as a Director-at-Large. Trevor is an engineer and has worked with the City engineers on the beach path splash over mitigation berm and drainage and the groyne/sand erosion projects.

2)      Tindi Sekhon will attend the May 1^st General Meeting to outline the 2019 drainage and paving plans.

3)      A Neighbourhood Concept Plan, (NCP), for Crescent Beach. Is this something the membership wants the Directors to pursue with the City - towards the City engaging with residents in a public forum process? This will be an item on the May 1^st meeting agenda.

4)      Beach path drainage system. Defer the discussion on proactive maintenance until the end of the summer, when the weather changes.

5)      Paddle Board operation. Moving forward with one year left on the contract. Andrew will talk to the City Contracts Coordinator about adherence to the contract terms, dates, etc.

6)      Call for volunteers. How can we attract new Directors? Propose discussing with previous Directors the history of the CBPOA - towards composing a letter to all members showing the importance of the CBPOA and its’ Directors.

7)      As part of engaging with members, discuss at future meetings where the property owners think we should be focusing our efforts moving forward. Include discussing returning to four meetings per year.