CBPOA Executive Committee Meeting held April 6th, 2016
Activities and Actions
1.
Liz to confirm with David Grant that the 2015
CBPOA CRA filing has been completed.
2.
The transfer of funds to the Blackie Spit
Preservation Society according to the agreement in place with the CBPOA is
still pending. Liz to follow-up
with David Grant.
3.
From the January 2016 Activities and Actions, gathering
information on traffic incidents in Crescent Beach to support a traffic calming
strategy has been set aside in light of the pending review of the Community
Plan. In a related matter, the
City has requested a meeting with the CBPOA to discuss calming. Malcolm has asked for clarification of
why the meeting is being called given discussions that have already taken place
and the pending review of the Community Plan. In the meantime, Art will contact District 5 RCMP and ask
what plans they have in place to manage traffic/policing over the spring and
summer especially in light of the fact that speeding continues to be a problem
on Sullivan (where calming is in place) and McBride north of Sullivan (where
calming was rejected by the residents) as well as other streets in the
Community.
4.
With respect to streamlining Quarterly Meeting
process, Malcolm provided some thoughts around the introduction of motions at
meetings. At issue is a need to
ensure motions brought forward are clear, there is sufficient information to
make an informed decision and there is generally broad member support for a
motion. Often words are cobbled
together on the spot resulting in motions that are confusing or poorly worded.
The following proposed process will be outlined to the membership in the next
meeting reminder message prior to the June 2016 meeting:
1. New
motions, unrelated to the business at hand, should be published in advance of
the Quarterly General Meeting along with supporting documentation and an
indication if there is general support for the motion. Preferably, there should be sufficient
time for the Directors to see the motion in advance of the meeting. The
proposed motion would be provided in the meeting reminder notice.
2. The
Chair is in charge and can table a motion or refuse to accept a motion where
the motion is unclear or needs more work.
5.
With respect to improving meeting efficiency, it
was agreed that it would be helpful for members to physically see the words of
the motion under debate. One way,
is to project the motion on a screen and Mark will follow up on what technology
is available.
6.
Garbage collection, particularly at Blackie Spit
Park, continues to be problematic on high volume days. High volume days are generally predictable
and Malcolm will ask the City what their plan for the summer is.
7.
Malcolm indicated the City will attend the next
Quarterly meeting to provide and update on the City’s plans to manage
flooding. Temporary barriers are
being stored near the pumping station and it was suggested rather than store
the barriers there, they could be put to use as medians to define parking in
the gravel area at Blackie Spit.
Erik will be asked to follow-up with the City.
8.
Logistics around the volunteer appreciation
event to be held at Art’s on April 23rd were reviewed.
9.
It would be helpful for membership to know the
schedule for the Community Plan review.
Erik will be asked to follow-up with the City.
10. A
meeting for late April is being scheduled with the City for an update on
Whistle Cessation.
11. Mark
provided an update on the progress of a beatification grant application to
landscape the median round about at the South end of McBride. A driftwood feature has been dropped
off and landscape plan has been completed. Directors are coming together on Sunday, April 10th
to clean up the are prior to planting.
12. David asked we solicit input at the next
Quarterly meeting, for strategic input on the future of Camp A to help define
the Camp’s future. Thoughts can be
sent directly to David.
13. Art
indicated Camp A requires volunteers to support it’s Centennial activities. Malcolm will follow-up.
