Directors Meeting - April 19, 2022 - Actions and Activities

 

CBPOA – April 19, 2022 – Directors Meeting – Actions and Activities

Correspondence

·       One member has offered to work with the City to continue this project.

·       Beach House Theatre has contacted the CBPOA regarding their presence within the Crescent Beach area this summer.

 

Updates

·       A ‘Dogs on the Beach Path’ will begin on May 15.

 

Working Groups

·       A member has stepped forward to take up the Whistle Cessation project

·       The Blackie Spit Working Group was dissolved.

·       The Traffic and Transportation Committee continues to work with various parties (the City, RCMP) towards paid parking at Blackie Spit and on Beecher, and Resident Only parking within the remainder of the village.

New Business

·       Kim Snyder-Quan was appointed Director-at-Large

CBPOA - Directors Meeting Actions and Activities - Feb. 1, 2022

 

CBPOA -   Directors Meeting - Actions and Activities

February 1, 2022

·       Tindi Sekhon notified the CBPOA of two sites within the beach area for placement of surplus soil from the drainage project scheduled for 2022.

·       A communication from Ken Karunaratne, Traffic Engineering Manager, regarding whistle cessation. 

o   “Finally, we have heard from BNSF and, unfortunately, they have informed us that they are not willing to accept the redlined agreement we submitted. However, BNSF has recently signed an agreement with another division of the City for the use of their access road adjacent to their rail tracks. While the use and requirements of this agreement will be different from the use and requirements of the pedestrian fencing in Crescent Beach, there may be a possibility of getting their approval for a similar agreement. So we have asked our lawyers to look into this.   

Also, as I mentioned before, due to the uncertainty in getting BNSF’s approval for constructing the pedestrian safety fencing within their right-of-way, we are exploring the possibility of building it in the City right-of-way. As part of this exercise, we are evaluating impacts related to underground utilities, on-street parking, traffic flows, emergency services, etc. This will also require neighbourhood engagement and confirmation from BNSF that the new alignment (if feasible) will be acceptable to them.”

·       Tracey Hill is now Treasurer

·       The Treasurer and Membership Chair will work together to develop and e-transfer system for July 2022.

·       Blackie Spit Working Group - Construction on the Blackie Spit washroom enlargement will start on April 11^th. It is scheduled to be complete in the second week of June. Portable toilets will be provided.

·       Traffic and Transportation Working Group – continuing the door-to-door canvassing with petitions, a new member has joined, a special meeting is planned for March, and the proposed overpass is in the city’s 10-year plan but shelved for the present time.

·       Director-at-Large Bruce Friesen tendered his resignation from the CBPOA Board of Directors

·       The city has introduced a pilot project for allowing dogs on the beach path during certain hours from May 15 to July 15.  Feedback to the city. is requested.

CBPOA - December 7, 2021 - Directors Meeting Actions and Activities

 

CBPOA Directors' Meeting

          Tuesday December 7, 2021

In attendance: Jim Carter, Henri Wendel, Bruce Friesen, Trish McEvoy, Liz Bensted

 1.     Planning for December 10, 2021 Special Meeting

·       The purpose of the December 10 meeting is to offer the opportunity, for members who weren’t at the November 3, 2021 General Meeting as well as other members, to view the City’s poster boards, discuss the proposal and provide feedback to the Directors.

·       Speakers can be on a speaker’s list or speak from the floor.

·       Speakers will be asked to keep their points brief and members will be asked to refrain from interrupting.

·       Directors decided against recording or using Zoom in the meeting due to privacy issues

·       The agenda will be simple: presentation of project details by Trish, Town Hall format for speakers from the floor, and discussion.

 

2.     Planning for January 5, 2022 General Meeting

·       In light of the recent flooding in the Fraser Valley, a speaker from the City of Surrey might be interesting.

·       Working Groups – Working Groups are expected to report to the Membership at each General Meeting. Their reports should review the work they are doing to reach their objectives.

·       Some working groups are dormant: Whistle Cessation, Website Upgrade, Land Use. These groups need leadership and participation from the membership.

·       The CBPOA AEDs are installed, which is cause for celebration, and the next steps are training and publicity.

 

3.     Other points discussed:

·       Renewal of Zoom subscription.

·       Need for insurance for Directors to be explored.

·       Phase out of hand deliveries by June 2022; use of Canada Post instead.

·       Phase in of online membership payment to be investigated.

 

CBPOA - Oct 5, 2021- Directors Meeting Actions and Activities

 

CBPOA

Directors' Meeting Actions and Activities

Tuesday October 5, 2021

Camp Alexandra

In attendance: Jim, Trish, Tracey, Liz, Bruce, Henri

 

o   Changing Signing Authority

­   Following the AGM on September 22, signing authority will change for our account at Coast Credit Union

­   Be it resolved that any 2 of the following signing officers are hereby authorized to sign on behalf of the Crescent Beach Property Owners Association, with one of the signatures being that of either the President or the Vice President.

§  President, Jim Carter

§  Vice President, Trish McEvoy

§  Treasurer, Tracey Hill

§  Secretary, Elizabeth Bensted

§  Membership Chair, Henri Wendel

 

o   From the September General Meeting

­   Discussion regarding leashed dogs on the beach path:

§  Directors support further discussion at the November General Meeting, as per the motion from Sept 22.

§  Directors support forming a Working Group to explore the issues and possibly formulate a ‘referendum’ which would be circulated, via email, to all members, with an option to ‘vote’ via Canada Post or in person should email be unavailable.

§  Directors encourage the Working Group to be balanced and unbiased.

 

­   Transportation and Traffic Working Group

§  The Transportation and Traffic Working Group will continue to collect data regarding Permit Parking for residents and guests, Pay Parking, and Speed Bumps in the Crescent Beach area.

 

­   Fast bicycles on the dyke

§  Liz to contact Councillor Linda Annis to see if this is a problem in other areas of the City.

§  What are the city’s rules?  What is the enforcement?

 

o   Preparations for November 3 General Meeting

§  Presentation from Jason Colenutt, City Engineering: Liz to contact Jason to see if he can attend November 3^rd meeting.

§  Liz to contact Keith Borersma, Planner, City of Surrey, regarding building codes.

 

 

o   Future meetings

§  Dates and locations of future meetings for the next 12 months were shared with Directors

 

o   Membership

§  Henri would like to put together a newsletter (3 times a year) (Spring, Summer, Fall) to all members.  Beachside News. Via email.

§  Canvassers often ask what we are doing with the $10 per year membership.  One answer is that we have to charge something to abide with the Societies Act and this is a nominal charge.  Another answer is that we have had projects in the past and our current project, to install to AEDs in the beach area, used a considerable amount of money.

§  CPR training, including the use of the AED, will be arranged in the future.

 

CBPOA August 10, 2021 Directors Meeting Actions and Activities

 

CBPOA Directors' Meeting

          Tuesday August 10, 2021

Actions and Activities

In attendance: Jim, Henri, Bob, Liz

1.     Membership Campaign:

July 1 launch, one canvasser is finished, about 13 canvassers in total, looking to excite residents into taking out a membership.

 Liz to write up a short piece on benefits of membership

 Moved by Liz, seconded by Jim, that Henri design a two-part membership card to be implemented in 2022

2.     Signing Authority changes for the CBPOA account at Coast Capital Savings

Need to update the names on record to sign cheques; “Any two” is what we use, some names on file are out of date; Jim to call Coast Capital Savings to make an appointment, Liz to type up a notice of Change of Directors from Sept 2021, and a Resolution Appointing Signing Officers

3.     Police Consultation Interview discussed; no further action needed.

4.     Installation of two AEDs in Crescent Beach:

The City is quoting $400 to $500 to pour a cement pedestal for each unit

Jim to let Directors know if assistance is needed

5.     Planning for September GM/AGM

Date: Wednesday September 22

Place: Alex Hall is reserved, capacity currently 35 (masked and distanced), however we await the Provincial Health Officer’s announcement on September 7 as to any changes. Discussed meeting outside, using a public address system, and having a combined in-person/Zoom meeting. Jim to investigate a combined in-person/Zoom meeting if that is what we decide.  CBPOA still looking for their PA system. Discussed having one member attend per household if we meet indoors.

Reports: Transportation and Traffic Committee requests making a Power Point presentation that would take 60 minutes. Directors suggest 20 to 30 minutes, with a link to the longer presentation.  Would there be a possibility for Directors to preview? 

Positions open in 2021:

                                                    i.     Vice President (one year)

                                                   ii.     Secretary

                                                 iii.     Treasurer

Voting procedures: If in person, Covid 19 protocols will require members to sign in at the door supplying contact tracing information, so this could also be a membership check-point. Each membership could receive a high visibility card to hold up when voting.  One vote per membership, one membership per household.  Liz to find an alternate Chair for discussion regarding leashed dogs on beach path to avoid conflict of interest.

CBPOA - June 8 Directors Meeting Activities and Actions

 

CBPOA Directors' Meeting

Via Zoom

          Tuesday June 8, 2021

Actions and Activities

In attendance: Bruce, Henri, Liz.

o   Traffic and Parking:

o   The Traffic Committee has re-formed and is working on establishing goals

o   Traffic and parking concerns can be emailed directly to the following email address: crescentbeachtraffic@gmail.com

o   Church Property news

o   It has been reported that the City of Surrey has purchased the two lots adjacent to the Church on Beecher Street, and will develop the properties as parks.

o   Dogs on the beach path

o   Members have responded via email to the CBPOA email; results will be shared at the July 7 General Meeting.

o   Start Me Up Save Stations (AED) Project update

o   In Jim Carter’s absence, Henri Wendel met with City employees for a walk-through of the two locations for the CBPOA sponsored units

o   Units will be located at Sullivan Point (near the lifeguard box) and near the Pier.

o   Membership Drive

o   Please see the attached poster for details

o   Canvassers will begin the 2021/2022 Membership Drive on July 1, 2021.

o   Fires on the beach

o   Members are encouraged to call the Fire Department if they are aware of open fires on the beach.        604-543-6700

o   Each call generates data which drives the services received within Crescent Beach.

o   Preparations for July 7 General Meeting:

o   The next General Meeting will be held on Wednesday, July 7 at 7:30 PM.

o   Directors discussed holding this meeting ‘in person’, something that we all miss, however it was decided to have one more virtual meeting and put plans in place for an ‘in person’ meeting for our AGM which will take place in September.

o   Part of the decision to hold off on gathering ‘in person’ was that, although provincial guidelines are relaxing, some members may not be ready to gather in an indoor space, which would leave some members out of the meeting.

o   Postponing our next ‘in person’ meeting until September will give the Directors a chance to develop a Safety Plan with the health authority and give more time for provincial health restrictions to be lifted.

CBPOA - April 6, 2021 - Directors Meeting Activities and Actions

 CBPOA Directors' Meeting

Via Zoom

          Tuesday April 6, 2021

Actions and Activities

In attendance: Jim, Bob, Henri, Liz.

1.     Traffic and Parking:

o   vehicular traffic continues to be heavy in good weather.

o   check into the paid parking situation in White Rock

o   contact RCMP; ask when they patrol, ask for radar or other checkpoints

o   contact Blackie Spit Working Group regarding gate closing times

o   form a new Traffic Working Group at May General Meeting, define achievable goals, work with City towards a solution with safety in mind

o   ask City for 2021 traffic count.

2.    Dogs

o   contact City regarding any changes coming to dog regulations

o   add dogs on the beach path and in dog parks to agenda for May General Meeting

3.    AED Project update, and adjustment of March minutes  

o   adjust minutes of March General Meeting to better describe the vote which approved funds for the Start Me Up Save Station (AED).

4.     Building code concerns

o   CBPOA ideas shared with City Planner Keith Broersma

o   circulate questions and responses to membership

o   Crescent Beach Land Use Plan is good background reading

5.    Email from Tindi Sekhon to CBPOA

o   City beginning the design process for Phase III of the Crescent Beach Utility Improvement Project for storm water management

o   survey work began in March, will be followed by geotechnical and ground penetrating radar investigations

o   request to meet virtually with CBPOA at the May General Meeting

6.    Archeological Site

o   correspondence with Metro Vancouver regarding the archeological dig

o   brief summary at the May General Meeting

7.    Preparations for May 5 General Meeting: Agenda to include

1.     Presentation by Tindi Sekhon on storm water management project

2.     Motion regarding paid parking at Blackie Spit

3.     Discussion of the bylaw regarding dogs on the beach path

4.     Request for members to work on Transportation and Traffic Calming Working Group

5.     Summarize correspondence with Metro Vancouver regarding archeological site