Monday, July 10, 2017

CBPOA - July 5th, 2017 Executive Committee meeting.

       CBPOA – July 5th, 2017, Executive Committee meeting.
                                                Activities and Actions

1)      The Review of the Crescent Beach Community Development Plan, (Land Use Plan).

The City is in contact regarding the next Community meeting to be held in September. The transcribing of all the comments received at the first meeting on May 15th is almost complete and will be sent to us to communicate to our members.
As per the request at the June Quarterly General meeting, Beecher Place has been booked for Wednesday October 5th as an open meeting, for members to discuss opportunities/issues raised at the second (September) Review meeting.

2)      BCs New Societies Act.
There being no questions/suggestions from members following the June meeting, our lawyer will be asked to proceed with updating the CBPOA Constitution and Bylaws document, making only those changes required to comply with the new Provincial legislation.

3)      Neighbourhood Emergency Preparedness Toolkit.
There has been some interest expressed following the discussion at the June meeting. Alexandra Neighbourhood House has been offered as an emergency gathering place.  Will ask where people are in their thinking at the September meeting.

4)      Look ahead to the September Quarterly General Meeting and AGM.

We have members expressing interest for the two year positions of Treasurer and Secretary which are up for renewal at the September AGM. One person has expressed interest in the Director at Large position and Andrew will be in contact.

Sunday, May 7, 2017

CBPOA - May 3rd, 2017, Executive Committee Meeting

                     CBPOA – May 3rd, 2017, Executive Committee meeting.
                                                 Activities and Actions

1)    The May 15th, 2017 Community Open House on the Review of the Crescent Beach Community Development Plan, (Land Use Plan).
Beecher Place, doors open at 6PM with the presentation starting at 7PM.                      (Please see the March 1st, 2017, Quarterly General Meeting draft minutes for the introductory presentation by Don Luymes, City of Surrey, Planning Dept.)
There will be a mail drop to all residents from the City the week prior to the Open House.

2)    BC’s New Societies Act. Ed Searcy will introduce this item at the June 7th, Quarterly General Meeting. The intent is to make only those changes to the CBPOA Constitution & Bylaws Document required by the new legislation. At the same time, it will indicated that any member wishing to suggest a change or a review of the CBPOA Constitution & Bylaws document will be given an opportunity to contact a Director within 14 days to make such a request.

For more information, please Google “Preparing for B.C.’s New Societies Act”. To access the CBPOA Constitution & Bylaws document, Google CBPOA and go to cbpoa.ca-CBPOA. Under Navigation, click on Resources and go to CBPOA Societies Act pdf.

3)    Executive Committee positions up for election at the September 2017 AGM.  We now have members willing to let their names stand for the positions of Treasurer and Secretary. We are still looking for expressions of interest in the Director-at-Large positions as an opportunity to become involved and to aid in succession planning.

4)    Emergency Preparedness. Following on from the topic having been raised at the March 1st, 2017 Quarterly General meeting, a meeting was held with Mark Griffioen, the Assistant Fire Chief to determine what is out there. The City, as part of the Surrey Emergency Program, (SEP, updated December, 2015), has prepared four guides, called “toolkits” available on line at www.surrey.ca/sep . Mark Griffioen is encouraging communities to engage with the “Neighbourhood Emergency Preparedness Toolkit”. This topic will be brought forward for discussion at the June Quarterly General Meeting.

5)    Beautification project at the Sullivan sports box. This is on hold pending a review by the city of what other improvement work should be carried out at the sports box/area, prior to any beautification work.

6)    Look ahead to the June 7th Quarterly General meeting.



Sunday, April 9, 2017

CBPOA - April 5th, 2017 Executive Committee Meeting

        CBPOA – April 5th, 2017, Executive Committee meeting minutes.
                                        Activities and Actions

1)    There is a South Surrey RCMP Neighbourhood Safety Meeting scheduled for Thursday, May 3rd at 6:30PM, (doors open at 6PM), at Elgin Secondary School, 13484, 24th Avenue, Surrey.

2)    B.C.’s New Societies Act requires some changes in the layout of the CBPOA Constitution and Bylaws document and we have until November 28th, 2018 to make the required changes. Our planned approach is to make only those changes necessitated by the new legislation. This will be an agenda item at the June Quarterly General Meeting.

For more information, please Google “Preparing for B.C.’s New Societies Act”. To access the CBPOA Constitution and Bylaws document, Google CBPOA and go to cbpoa.ca-CBPOA. Under Navigation, click on Resources and go to the CBPOA Societies Act.pdf.

3)    Look ahead to the June Quarterly General Meeting.
There has been no response to the call for interest in the Treasurer position coming vacant at the September AGM. A more urgent call for interest will be made at the meeting along with interest in becoming a Director Large to aid in succession planning.




Sunday, February 12, 2017

        CBPOA – February 8th, 2017, Executive Committee Meeting.

                                      Activities and Actions.

1)    Church Property Development Survey.

It is felt that a survey response totaling 182 members represents a huge success. It has validated the survey approach and technique as a means to quickly respond to the membership and gain the temperature and pulse with respect to the church property development.
Comments received with respect to confusion and lack of clarity with two of the ten questions, are helpful in ensuring questions in future surveys are designed to be clear and unambiguous. Having said that, having alerted us all to the ambiguity of commonly used terms in community design, such as “vibrancy” and “live-ability” should prove beneficial in future discussions around the Community plan.
Next steps: - combine the responses from our members who prefer to use paper with the electronic Survey Monkey responses in a summary form and communicate the results back to the membership. Having done that, arrange to meet with the City of Surrey, Planning department to communicate the results.

2)    Paddle Board survey.

Given the 70% agree, 10% neutral, 20% disagree result from the 140 members responding, the City of Surrey, Parks, Recreation and Culture department has been contacted, indicating membership support for their asking for proposals for a new contract.
Member comments regarding observed deficiencies around water safety standards and compliance will be communicated to the City Parks dept. for them to address in any new contract.

3)    Planning for the March Quarterly General Meeting.




Thursday, January 12, 2017

CBPOA - January 4th, 2017 Executive Committee Meeting. Activities and Actions

    CBPOA – January 4th, 2017 – Executive Committee Meeting.
                              Activities and Actions


1)    Worked on the Paddle Board survey questions.

2)    Worked on the Church Property Development survey questions.

3)    Determined the survey process and timing – members’ responses to be received by January 20th.


4)    Look ahead to the March Quarterly General Meeting.

Wednesday, November 9, 2016

CBPOA – November 2nd, 2016 – Executive Committee Meeting.
                                         Activities and Actions

1)    Robert Doolan has joined the Executive Committee as a Director-at-Large.
Robert is Board Chair at Alexandra Neighbourhood House.

2)    The City has experienced some delay in gaining approvals and has changed the wave splash over protection system project to be the berm and re-grading of the path with no catch basin installation. A contractor has been lined up and work will start soon. The Parks department is working on the concrete sitting wall at Beecher Place and it is also expected to go in this year.

3)    The Directors of the CBPOA are sending a letter of support to Beach House Theatre to assist in their grant applications. In addition we are sending a donation of $1000 to Beach House Theatre, as a contribution to a local Crescent Beach organization that has a positive impact on our community.

4)    Planning for the December 7th, 2016, Quarterly General meeting and Christmas Mingle.

5)    A beautification grant application has been made to the City to improve the area outside the sports box on Sullivan St.  Members are encouraged to suggest ideas and opportunities for other potential beautification projects for grant applications.


Friday, October 14, 2016

CBPOA - Executive Committee Meeting held October 5th, 2016

CBPOA – October 5th, 2016 – Executive Committee Meeting. 

 Activities and Actions

  1.  Rona Tepper will join the Executive Committee as a Director-at-Large and be the liaison with the RCMP District 5. 
  2. A number of the Executive Committee members participated in the Crescent Beach portion of the September 26th kick off tour for the Surrey Coastal Flood Adaption Strategy, (CFAS). Organized by the City of Surrey and led by Matt Osler and Carrie Barron, over 30 people participated, representing Surrey, various municipalities, consultants, First Nations, environmental groups and other stakeholders. The tour guides encouraged the participants to think broadly about adaption strategies, such as those that could reduce the energy of the incoming wave action, not just methods to protect and armour the coastal structures. For more information go to www.surrey.ca/coastal
  3. Notification of the changes to the Officers of the CBPOA, under the Society’s Act, completed and arrangements made for the required signing authority changes.
  4. Look ahead to the December Quarterly General Meeting and Christmas Mingle.